Convert EML to PDF with Detailed Solutions

Published By siddharth

Approved By Anuraag Singh

Published On June 27th, 2024

Reading Time 5 Minutes Reading

Category conversion

EML is an email file format used to store emails individually in simple text format. Microsoft Outlook, Mozilla Thunderbird, and Apple Mail are some email clients that use this file format for saving emails on the computer. Many EML users look for methods to convert their emails to a more accessible file format, like PDF. If you are also looking for solutions to convert EML to PDF, your search ends here! We will explore the best methods for EML file data to PDF conversion, besides the reasons for the email data migration.

Why Export EML Emails to PDF Format?

Many reasons necessitate an urgent EML data conversion to PDF, and the following points describe some of them:

• Universal Accessibility: PDF format is a widely established and accessible format, thanks to email client independence and multi-device compatibility. Moreover, PDF files can be opened on PDF readers and web browsers without internet connectivity, making them the perfect format for sharing. On the other hand, EML files require consistent email client accessibility, which ultimately compels email users to convert EML to PDF.
• Content Formatting Preservation: Another reason for EML file data to PDF conversion is email formatting retention. PDF files uphold the original email formatting, attachments, and fonts, which ensures the originality of the original (EML) file across devices or platforms. This can be pivotal for the integrity retention of crucial documents or communications.
• Data Protection: The third reason to export EML emails to PDF format is email content security. PDF files offer password protection, content encryption and restriction password features, which make them more secure in comparison to the EML files. This way, crucial email information can be shared without any data breaches or unlawful access/stealing.

These reasons justify the EML file transfer to PDF, and the following section explores the solutions for it.

Read More: How to Convert EML to MBOX? – Explained Here!

How to Convert EML to PDF? – Detailed Solutions

We will now describe the methods for EML file data to PDF conversion in this section, starting with manual solutions, followed by a professional method.

Manual Solutions

There are two methods to export EML emails to PDF format – using Thunderbird’s ImportExportToolsNG add-in and Outlook’s Print to PDF feature. We will discuss them in this section.

Method 1: Mozilla Thunderbird’s ImportExportToolsNG add-in
EML file users having their email accounts configured in the Mozilla Thunderbird app can use the ImportExportToolsNG add-in to convert the EML files to PDF format.

• Open the Thunderbird app on your computer.
• Install the ImportExportToolsNG add-in.
• Right-click on the Inbox folder and click on the ImportExportToolsNG option.
• Select “Export All Messages in Folder” and click the PDF Format menu.
• Next, select either “Messages and HTML Index” or “Messages and Index with Subfolders.”
• Choose your desired location under the “Select the destination directory” window.
• Click the “Select Folder” button to convert EML to PDF.
• Thunderbird will begin the EML file data to PDF conversion.

Method 2: Microsoft Outlook’s Print to PDF feature

The second method to manually export EML emails to PDF format involves the Print to PDF feature. Follow these steps for converting EML files to PDF:

• Open the computer folder having EML files.
• Select an EML file, right-click on it, and select Outlook from the Open With option.
• Now, go to the File option and click on Print.
• Select the “Microsoft Print to PDF” option from the Printer menu.
• Enter your desired file name and click the Save button.
• Repeat with other EML files.

Both these methods sound easy to convert EML to PDF. However, they have certain drawbacks. The first limitation is the possibility of data loss in the first method during the data conversion process due to the large number of EML files involved. A common drawback is the time taken to export EML emails to PDF format.

Professional Solution for EML File Data to PDF Conversion

Since the manual methods’ limitations restrict their usage, we will discuss the best solution for EML data conversion to PDF: SysTools EML Converter Software. This automated utility works to transfer EML data files to PDF with absolute perfection and no data loss. This software converts EML files in bulk with complete metadata and email content. The tool works with all Windows OS-compatible computers and provides the Naming Convention feature to select the desired file name based on the email subject, date, sender, and other email aspects.

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Steps to Transfer EML Files to PDF with the Software

1. Download the automated software on your computer.
   
2. Choose the EML folder from the preview list.
   
3. Next, click Export to begin the process to convert EML to PDF.
   
4. Select the PDF option under the export format menu.
   
5. Use the Date Filter, Naming Convention, and Page Layout features under Advanced Settings.
   
6. Next, click Browse to select the desired location for the resultant PDF files.
   
7. Finally, start the EML file data to PDF conversion using the Export button.
   
8. View the converted PDF files at the selected location.
   

Note: Try the demo version to export EML emails to PDF format for only ten EML files per folder and check the software’s performance. Purchase the full version for the complete EML data transfer process.

Conclusion

We discussed the solutions and reasons to convert EML to PDF in this blog post. The reasons described here highlight the necessity for the data conversion. The manual methods look easy to transfer EML files to PDF, but their limitations restrict their usage. Hence, the automated software mentioned here becomes the best solution for EML file conversion to PDF with unchanged email metadata and attachments.