How to Transfer Outlook Folders From One Account to Another Fastly

Summary: This article describes how to transfer Outlook folders from one account to another. We are covering the whole process, from the folder export from the source account to its import into a destination account. This guide will lead you through moving your Outlook folders without any issues, whether you are changing jobs or consolidating email accounts.

Many users often ask about migrating Outlook folders. Let’s take a look at a user query.

User Query,

“I need to move my Outlook folders from the old work email address to my new personal email. Please guide me on how to do this accurately and safely, retaining all my emails and folders. Are there specific utilities or methods that you could recommend?”

Sometimes, users need to move their email folder to some other account in certain situations, such as changing jobs, merging multiple email accounts, or simply better email organization. This tutorial is going to guide you through a step-by-step process so that you may migrate your folders without losing any crucial information. By understanding how to transfer Outlook folders from one account to another, with a smooth transition, maintaining the integrity of their email data. 

This will not only save you time but also introduce good email managing practices, by which you can keep a close watch on important communications and documents between the accounts. Be a working professional who has to forward his work emails or just a casual user organizing personal letters, this tutorial will help you walk through the same to have your emails available where they are needed.

Let’s start with the article.

Why Do Users Move Outlook Folders?

Moving  Outlook folders from one account to another comes up for several reasons, which are as follows:

• Job Change: Sometimes change in a job requires transferring significant emails and folders from an older working account to a new one.
• Account Consolidation: If an individual is using multiple email accounts, then the consolidation of those into one account makes the handling of your email more effective.
• Organization: Users transfer all the emails that need to be organized, creating an organized inbox for better productivity. 

Therefore understanding how to transfer Outlook folders from one account to another will increase the productivity & workflow results.

How to Move Email Folders to Another Account?

In essence, there are two main steps involved in moving Outlook folders between accounts: the export of the folder from the source account and its import into the target account. Users need to follow these steps, to make sure that the emails move smoothly. Let’s understand the steps through which you can export and import its folders in a bit more detail.

Steps to Move Outlook Emails to a New Account

To export the folder from the Outlook 355 follow the following steps.

Step 1. Open the Outlook application make login with the credentials on the desktop.

Step 2. Now go into the desired folder, which you intend to export. 

Note: You must ensure that you have selected the correct folder so that there is no error later on.

Step 3. Export the Folder.

For exporting you need to follow the following steps.

1. Navigate to File and Open & Export then select Import/Export option. From here, you can select the option for the exporting.
2. Select Export to a file then click on the Next button
3. Choose Outlook Data File (.pst) and click Next.
4. Select the folder you want to export and make sure that the subfolders are also checked. 
5. Click on Next, then Browse to choose a location to save the file, and click on the Finish option. 

Step 4. After exporting, you need to import the folder to another account.

To import your email folder in the new account you need to follow the following steps.

1. Open the Outlook application and navigate to Files.
2. Go to Open & Export and then the Import/Export option.
3. Select Import from the file and click on the Next button.
4. Choose the Outlook file (.pst) and then click on Next. 
5. Select the folder to import and click on the Finish button when importing of folder is done. 

Tips for Smooth Transfer

Following is a set of things to be done for the safe transfer of your Outlook Folders from one account to another.

• Back up the Data: Before initiating the process of moving your folders, first and foremost, back up your Outlook data. The reason for doing it is to have a copy of your emails and folders in case of any unforeseen eventualities during the transfer process.
• Check Permissions: You may need to allow permissions for data export and import from and to Outlook. That’s mainly significant when you use a work account.
• Update Outlook: Keep your Outlook up to date. This will also prevent some compatibility problems while transferring the data.
• Test the Transfer: Do it with a small folder first if it is possible. This will help in showing you potential problems before you transfer large folders.

Understanding and following these requirements will relatively simple, secure, and problem-free move of Outlook folders from one account to another.

Additionally, you can make use of reliable solutions for migrating Outlook folders from one account to another. However, using automation can overcome the chance of data loss and also maintain the structure of the folders. One of the perfect solutions available in the market is SysTools Office 365 Migration Tool.

Essential Features of the Tool

• Support for the migration of mailboxes from one Office 365 domain to another.
• The ability to export custom folders.
• Migrations without restriction on emails, tasks, calendars, and contacts.
• Import source and destination mailboxes with information through a CSV file.
• Migrate items with date-based filtering.
• Impersonate to perform migrations of several mailboxes in one go.
• Merge option of two tenants using folder mapping.

Download Now Purchase Now

How to Transfer Emails Using Automated Solutions?

Step 1. Download SysTools Migrator from their official website. And then Install it on your computer.

Step 2. Select which ones to migrate like emails, contacts, calendars, etc., and apply date filters if required.

Step 3. Enter the Admin ID and Application ID of the source domain.

Step 4. Also, enter the Admin ID with the Application ID of the destination domain.

Step 5. Now, Fetch the user ID between the source & destination, and assist in mapping using the tool.

Step 6. Once the setup is complete, start the migration and monitor its progress.

Wrapping Up

Moving Outlook folders between accounts is quite easy if the steps above are followed. No matter whether your reason is switching jobs or just organizing your emails, this guide ensures that you can do that efficiently and without data loss. However, you can make use of the professional tool to ease the work. Knowing how to transfer Outlook folders from one account to another significantly influences and improves your e-mail managing experience.

Commonly Asked Question

Q: Is there any chance of transferring the folders across the different available versions of Outlook?

A: Yes, the process is generally the same with some minor differences in different versions. For that, follow the exact instructions concerning your Outlook version.

Q: What should I do in the case of errors during the import/export process?

A: Ensure that your Outlook application is updated and you have permissions for import/export. If these steps also do not work, check the support documentation of Outlook or call its support team.

Q: Can I use OWA to transfer Outlook Folders?

A: By default, the export-import feature is available within the desktop version of Outlook. In scenarios of using OWA, you will need to use other ways of forwarding e-mails. However, you can make use of automated tools. 

Also See: How to Import Outlook Contacts to Office 365?