How to Create a Calendar in SharePoint Online? A Step-By-Step Guide

Overview: SharePoint calendars are one of the most valuable features to keep track of all the ongoing or upcoming events or meetings. But sometimes, it becomes difficult to create a calendar in SharePoint Online. But don’t fret, here you will find all the possible methods for creating calendars and events in SharePoint Online.

SharePoint Online offers a wide range of enormous features beyond managing sites, subsites, document libraries, and lists. One most valuable aspects is its ability to create and customize calendars. As we know, calendars play a vital role in organizations.

Calendars serve as a central hub for holding events and meeting information. They also send alerts when deadlines are about to come.

So, let’s get started and explore how a SharePoint calendar can streamline your team’s scheduling!

Benefits of Creating a Calendar in SharePoint Online

There are enormous benefits to using the SharePoint calendar, some of the key benefits are as follows:-

1. As SharePoint is also offered by Microsoft. So, SharePoint calendar can easily integrate with other Microsoft 365 suite apps such as Teams, Outlook, and so on.
2. SharePoint calendar improves collaboration and keeps the team on the same page. It acts as a centralized location through which all of the team members can track the project status and other deadlines as well.
3. Customization of events is also possible in the SharePoint calendars to distinguish between them efficiently.
4. You can also set up alerts and notifications in the calendars to not miss any scheduled meetings or events.
5. Mobile access is also provided to access the calendar from any location without the device’s dependence.
6. You can also use the SharePoint limited access for the calendars to restrict other users from being modify the calendar events.

How to Create a Calendar in SharePoint Online Using Admin Center?

You can create a calendar with the SharePoint portal easily with the below quick steps.

• Step 1. Sign in to the SharePoint account with the essential credentials.
• Step 2. Open the SharePoint site and hit the New option.
• Step 3. Click on the App option from the drop-down.
• Step 4. From the Apps page, click on the Classic Experience link.
• Step 5. Search for the Calendar app.
• Step 6. Now provide a name to the Calendar and click on the Create button.

How to Use PowerShell Commands for Creating a SharePoint List Calendar?

If you are a tech enthusiast and want to create a calendar in SharePoint Online with the help of the PowerShell scripts then execute the below script. But choose this method if you are good at it.

$URLofSite = "enter here"
$NameofCalendar = "Project 1"

Try {

Connect-PnPOnline -Url $SiteURL -Interactive

$Calendar = New-PnPList -Title $NameofCalendar -Template Events -ErrorAction Stop
Write-host "Calendar List Successfully Added to your Site!" -f Green
}
Catch {
write-host -f Red "`tError:" $_.Exception.Message
}

How to Create a Calendar in SharePoint Online Using PowerShell CSOM?

#Load SharePoint CSOM Assemblies
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"

#Parameters
$URLofSite = ""
$ChooseCalendarName = "Latest Event"

Try {

$Details = Get-Credential

#Setup the context
$Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($URLofSite)
$Ctx.Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($Details.UserName,$Details.Password)

$ListDetails = New-Object Microsoft.SharePoint.Client.ListCreationInformation
$ListDetails.Title = $ChooseCalendarName
$ListDetails.TemplateType = 106
$List = $Ctx.web.Lists.Add($ListDetails)
$List.Description = $ListTitle
$List.Update()
$Ctx.ExecuteQuery()

Write-host "Calendar List Added!" -f Green
}
Catch {
write-host -f Red "`tError:" $_.Exception.Message
}

How to Add Events to Calendar?

You can create and modify the events in SharePoint calendars. To do so,

1. Open the Calendar.
2. Click on the New Event option.
3. Now provide the details of the event: Title, Description, Start Time, End Time, etc.
4. After the successful completion of the details hit the Save button.

Integration of SharePoint Calendar with Microsoft 365 Suite Apps

When you create a calendar in SharePoint Online, it can also be integrated with the other O365 apps. Let’s find out how.

SharePoint Online Calendar integration with Outlook

1. Navigate to the Calendar.
2. Choose the option of Connect to Outlook from the top nav bar.
3. Choose Yes in the prompt screen.

After integration, you can access it from Outlook as well. Also, the changes within the SharePoint calendar automatically sync in Outlook.

Integrate SharePoint Online Calendar in MS Teams

Adding the Calendar from the SharePoint Online site to MS Teams helps to schedule the tasks efficiently.

1. Open the MS Team and move to the Destination Channel.
2. From the channel navigation bar, click on the + icon.
3. Choose the website and assign a name for the Tab “Sales Team Calendar”.
4. Now copy the Calendar URL from the SharePoint Site and paste it here.
5. Finally hit on the Save option.

Best Practices for Calendar Management

To get the most out of your SharePoint calendar, follow the below best practices:

• Use Categories: Make use of categories to organize your events for better filtering.
• Set Reminders: Set reminders or alerts for crucial events to ensure you don’t miss any of the events. Also, be aware of how to set the time zone in SharePoint according to your location.
• Stay Organized: Keep your calendar up-to-date to flawlessly track the latest events.
• Share Responsibly: Be careful to whom you have shared your calendar and what are the permission rights assigned to the user.

How to Move Your Site Along with the Calendars?

There might be various reasons, such as a merger or rebranding, why you must perform a SharePoint tenant to tenant migration. In these complex situations, it becomes necessary to transfer your entire SharePoint data, including calendars.

Fortunately, this scenario isn’t new. Many organizations have already faced similar challenges in the past. SharePoint experts often recommend the Most Efficient SharePoint Migration Tool.

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This tool can move your complete data to another SharePoint account without affecting data integrity and security. Below are the required steps of the tool to perform seamless migration.

• Step 1. After downloading, choose Source and Destination platforms.
• Step 2. Enable the Sites option.
• Step 3. Provide both account credentials.
• Step 4. Add Users and Initiate the Migration process.

Concluding Words

SharePoint offers a calendar feature that can streamline your team’s scheduling and collaboration. By using the above-outlined methods, you can create a calendar in SharePoint Online easily. Additionally, by integrating the SharePoint calendar with Outlook and Teams you can enhance your team’s overall efficiency.