How to Export Outlook Calendar to Google Calendar: Step-by-Step Guide

Summary: In this article, you will learn how to export Outlook Calendar to Google Calendar. Since it helps users access all the events in one collected place for easy scheduling of tasks, moreover, this guide comes with a step-by-step process of syncing Outlook Calendar with Google. Also, it covers best practices and tips for maintaining data integrity. However, no worry if you’re a Windows user or a Mac user, this guide will make sure that calendar data is exported smoothly. 

In this era of digitalization, many users depend on Outlook for professional use and Google Calendar for personal events. Therefore, it is important to manage your schedules easily. However, if you export your Outlook calendar to Google, you will manage all your events in one place, which will help you stay organized and avoid the mismatch of the events. This guide will walk you through the overall process so that your calendar data can move smoothly.

Before moving further into the guide, Let’s cover different queries asked by the users and then move to the body of the article.

User Queries 

• How do I export my entire Outlook calendar to Google Calendar?
• Can I export specific events or a particular time range from Outlook?
• How do I ensure that recurring events are transferred correctly from Outlook to Google Calendar?
• In which file format should I export Outlook Calendar, and is it compatible with Google Calendar?

Before jumping to the main topic, first, understand why the user needs to integrate their Outlook Calendar event into Google. After that, we will discuss, how to export Outlook Calendar to Google Calendar without losing data. Moreover, you will get step-by-step guidance which will help for a better work experience with Microsoft Outlook, and will also get the basic methodology of securing your Microsoft Outlook data.

Why User’s Export Outlook Calendar to Google Calander?

There are several benefits of Outlook to Google Calendar integration, Some of the key benefits are as follows:

• Common Scheduling: If all your events come under the same calendar, however, you will easily access your schedule and prevent any scheduling conflicts.
• Accessibility: Both Google Calendar and Outlook Calendar a cloud-based platforms, therefore, you can access your schedule from any device that is linked to the Internet. Also, it helps to increase the workflow and production.
• Integration: Google Calendar integrates with other Google services, such as Gmail and Google Meet, Google Tasks. Moreover, all of these interlink and streamline the workflow, which leads to increased collaboration.
• Sharing: Google Calendar allows users to easily share schedules, whether it is personal or professional. Moreover, it is very convenient for coordinating events or collaborating on any project.
• Backup: Exporting Outlook calendar into Google Calendar also gives you the additional backup of your events. Supposing there is some data loss or corruption, you can easily restore your calendar from a Google backup.

These are the benefits of transferring Outlook Calendar to Google. Now, let’s move toward the topic.

How to Export Outlook Calendar to Google Calendar?

There are two ways to export Outlook Calendar to Google Calendar, which are a manual method and an automated method. Let us discuss both of them in detail one by one.

Manual Method to Export Outlook Calendar to Google Calendar

Depending on the different platforms used by users, there are two ways to export your Outlook calendar to Google Calendar. Whether you’re using Windows or Mac here’s a platform-specific step-by-step guide for you.

Export Outlook Calendar to Google Calendar on Windows

The steps to export Outlook Calendar and import to the Google Calendar for Windows users are as follows.

Exporting from Outlook: 

Step 1. Open the Outlook application on your Windows PC using Office 365 credentials.
Step 2. Go to the Calendar section and click the Calendar icon to open your calendar view.
Step 3. Navigate to the File Menu option and choose the Open and Export option.

Step 4. Click Import/Export and then select a file to Export and click Next. 

Step 5. Choose the .csv format option and again click on the next button. 

Step 6. Now, Select the calendar you want to export and choose the location to save the file. 
Step 7. Click on the  Finish button to start the export process.

Importing to Google Calendar:

Step 1. Open Google Calendar in your web browser using Google credential IDs.
Step 2. Click the Gear icon and select Settings.
Step 3. Go to the Import & Export section.

Step 4. Click on the Select file from your computer and choose the file you exported from Outlook.
Step 5. Select the Google Calendar where you want to import events and click Import.

Export Outlook Calendar to Google Calendar on Mac

The steps to export Outlook Calendar and import to the Google Calendar for Mac users are as follows.

Exporting from Outlook: 

Step 1. Open and launch the Outlook application on your Mac using Office 365 credential IDs.
Step 2. Go to the Calendar section and click the Calendar icon to open your calendar view.
Step 3. Navigate to the File Menu option and Select the Export option.
Step 4. Choose Outlook for Mac Data File (.olm) and click Next.
Step 5. Select the calendar you want to export and Choose the location to save the file. 
Step 6. Click on the Save button.

Note: You have to convert OLM files to CSV files by making use of the OLM to CSV Converter tool.

Importing to Google Calendar:

Step 1. Open Google Calendar in your web browser using Google credentials.
Step 2. Click on the Settings option.
Step 3. Go to the Import and Export option.
Step 4. Select the file from your computer and choose the CSV file you converted.
Step 5. Choose the Google Calendar where you want to import events and click Import.

These are the steps you need to follow to export the Calendar. However, both methods are very useful but there is a higher chance of error in the manual method as compared to the automated method. That is why most users opt for an automated method that provides error-free exportation of data. Let’s discuss the automated method in detail.

Automated Method for Exporting Outlook Calendar 

There are many automated tools available in the market that can make this process easier. One of them that provides an out-of-the-box solution is SysTools Office 365 to G Suite migration tool. However, It is used to transfer the Outlook calendar to Google Calendar. Moreover, the tool comes with a straightforward interface as well as advanced features and provides an easy fast migration process.

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Step-by-Step Guide to Using Professional Tool for Exporting Calendar

1. Launch the tool and select Office 365 and G Suite as the endpoints for your migration.
   2. Mark the Calendar option from the workload. If needed, apply the date filter to specify the range of calendar data you want to migrate.
   3. Perform Source/Destination validation by entering your admin credentials to ensure the correct setup of both endpoints.
   4. After that, you need to do a mapping of the user accounts between Office 365 and G Suite.

5. Preview the user list, validate the details to make sure everything is correct, and then click on Start to begin the exportation process.

Troubleshooting the Common Reasons

• Data Loss or Missing Events: This occurs when the wrong calendar or date range is selected during the export. However, you can resolve this by verifying the settings and checking the CSV file.
• Formatting Issues: If the time or date does not appear correct, match the time zone settings of Outlook and Google Calendar. However, this issue can be resolved by verifying the date and time format in the CSV file.
• Duplicate Events: If the same calendar is imported multiple times, duplicates can be created. Additionally, duplicates can be handled by removing them manually or using a specialized tool.
• Large Calendar Files: Exporting or importing large files can be time-consuming or fail. However, dividing the calendar into smaller date ranges can make the process more manageable.
• Recurring Events Not Exporting Correctly: Recurring events must be included in the export settings. Moreover, if required, this issue can be addressed by manually adjusting Google Calendar.

By understanding these common problems, users can successfully export Outlook calendars to Google Calendar without any issues. Now, Moving to the next section, 

Advanced Tips for Exporting Calendar Data 

 When exporting Outlook calendars and importing them to Google Calendars there are several common issues arise. However, If settings aren’t configured correctly, recurring events will not export properly. Therefore, make sure that export settings include recurring events, and manually adjust them in Google Calendar if needed. Moreover, large calendars can be difficult to handle, so divide them into smaller sections to make the export easier. For advanced users, the Google Calendar API provides more control over data, allowing for specific management and automation, however, it requires coding expertise. 

The Bottom Line

Exporting Outlook Calendar to Google Calendar increases the scheduling efficiency, as all events are consolidated in one place. Whether you choose the manual method or use an automated tool. However, this guide provides a complete process to make a smooth transition. Moreover, By following step-by-step instructions and troubleshooting tips, you can avoid common issues and get the most out of your integrated calendar system. Don’t forget to explore the advanced tips for handling complex calendar data. 

Commonly Asked Questions

Q- Can I export my Outlook calendar to Google Calendar without Automated tools?
A- Yes, you can export manually by the process is time-consuming. However, this guide will provide you the simple steps for both manual and automated methods.

Q- Will my recurring events transfer correctly from Outlook to Google Calendar?
A- Generally, recurring events transfer correctly. However, if you encounter any issues, you may need to manually adjust after importing to Google Calendar.

Q- How often should I sync my Outlook calendar with Google Calendar?
A- This depends on your needs. If you update your calendar frequently, use an automated tool daily or weekly.

Q- Can I export specific events or a particular time range from Outlook?
A- Yes, you can export specific events or a particular time range. However, you need to select a custom date range in Outlook and choose the same range when exporting.

Q- How do I ensure that recurring events are transferred from Outlook to Google Calendar correctly?
A- To accurately transfer recurring events, use the ICS file format, as this format transfers recurring events data accurately. Make sure that no errors occur during the export and import process.

Also See: How to import Google Takeout to a new account?