How to Set up Alerts in SharePoint for Other Users? Elaborated

Managing the multiple sites and subsites in SharePoint is a tough task for the administrators. But SharePoint Online’s immense features always help to manage large document lists and libraries. Just like others, SharePoint alert is also a tremendous feature of SharePoint Online which keeps you informed about the latest events occurring in SharePoint. SharePoint alert option does not only notify the administrators but also the other users. If you are also one of those who are looking for a step-by-step approach for how to set up alerts in SharePoint for other users. You have reached the right blog.

In this guide, we will discuss the required steps to create alerts for yourself and other users as well. The setting up of alerts in SharePoint can be done by SharePoint admin center or PowerShell commands. Here you will find both of them in detail. So, let’s begin the process.

How to Create Alerts in SharePoint for Other Users Using PnP PowerShell?

If you are well-versed in PowerShell commands and want to automate the process. Then you can go with the below commands.

$URLofSite = "enter here"
$User_Id= "complete user-id"

Try {
Connect-PnPOnline -Url $URLofSite -Interactive

Add-PnPAlert -Title "Setting Documents Alert" -List "Documents" -User $User_Id -Frequency Weekly -ChangeType All

Write-host “Alert has been Created" -f Green
}
Catch {
Write-host -f Red "Error:" $_.Exception.Message
}

How to Set Up Alerts in SharePoint for Other Users Using Admin Center?

Follow the below steps using the SharePoint admin center to set up alerts in SharePoint for other users.

Step 1. Open the SharePoint Admin Center and go to the Document Library where you want to create an alert.
Step 2. Click on the Ellipses from the toolbar and then choose the Alert Me option.
Step 3. Now in the opened window, choose the Alert Title then Users.
Step 4. If you want to create an alert for yourself then keep your username and want to set up an alert for other users then add more users.
Step 5. Choose a delivery method from Email and SMS.
Step 6. Select the option of Change type for which change you want to get an alert.
Step 7. Under the Send an alert for these changes, specify the changes.

Step 8. Finally, select the time frame to send the changes: immediately, daily, and weekly. After completing all of the details press OK.

By using the above steps, you can also set up alerts for the files, folders, and SharePoint lists. After knowing how to create alerts in SharePoint, now is the time to find the steps to remove alerts in SharePoint Online.

How to Delete Alerts in SharePoint for Other Users?

You can also delete the alerts in SharePoint Online if you no longer require them. Just execute the below steps to do so.

• Step 1. Open the SharePoint Online.
• Step 2. Navigate to the document library or list where you have created the alert.
• Step 3. Now, click on ellipses and then choose Manage My Alerts.
• Step 4. In the opened, click on the Delete Selected Alert and hit OK.

Are SharePoint Alerts Enough to Revert the Original Data?

SharePoint alerts track the performed changes for a specific document library, list, files, or folder. Through these features, administrators can examine the changes done by whom and when. But as we know, the possibility of human errors is always high which can affect the crucial data of SharePoint. After knowing who has performed the changes we cannot revert the original data back if it’s modified or deleted by the users.

So, you should know how to backup SharePoint 365 in these conditions. To maintain data privacy and security, you can store your SharePoint data to another SharePoint account for future purposes.

In this process, the Most Trustworthy SharePoint Migration Tool can help you out with its enormous features.

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This tool only requires a few steps to safeguard your data.

1. Download and Set up the tool.
2. Choose Source and Destination platforms.
3. Select Sites options.
4. Complete and Validate both account details.
5. Load SharePoint sites and Users.
6. Lastly, hit the Start Migration button.

Conclusion

Setting up alerts in SharePoint Online is a powerful feature to track the latest executed activities in the SharePoint sites. In this guide, we have elaborated on different methods for how to set up alerts in SharePoint for other users. Now, it’s your choice to choose between any of the methods that suits you the best.

Frequently Asked Questions

Q1. Can I set up alerts for a specific item in SharePoint?
A – Yes, you can set up alerts for the specific item. Just locate the item and then click on Ellipses choose the Alert Me option apply the necessary settings then OK.

Q2. Does SharePoint send alerts to multiple users at once?
A – Absolutely! If you want to send alerts in bulk to the multiple users. You can add multiple users or groups in the Users section.

Q3. What types of events can trigger alerts?
A – SharePoint alerts can help you to identify several events, including:

• Addition of items
• Deletion of items
• Modification of items.

Q4. How often can I receive SharePoint alerts to track them?
A – You can choose the frequency of alerts for immediate, daily, and weekly.

Q5. Is there any option to manage alerts that I’ve created for other users?
A – To manage alerts in SharePoint, move to the document list or library where you have created the alerts. Then choose the Ellipses option and then Manage Alerts. From this section, you can view, edit, or delete the alerts as needed.