Top 2 Techniques to Export Contacts from Outlook to PDF Format

Are you looking for a reliable solution to export contacts from Outlook to PDF format with date information? If yes, you have come to the correct blog. The internet is often misleading, as many articles provide outdated information. That is why we have put together this quick guide that first provides an overview, then explores the methods and gets it done quickly without wasting your precious time. So, when it comes to exporting Outlook contacts to PDF, two scenarios are created.

Table of Contents

1. Overview Outlook Contacts and PDF Format
2. Manual Techniques to Export Outlook Contacts to PDF
3. Using the Export Option
4. using the Print Option
5. Limitations of Manual Techniques
6. Automated Solution to Convert Outlook Contacts to PDF
7. Working Process to Export Contacts from Outlook to PDF
8. Conclusion Words

Brief Overview of Outlook and PDF

Outlook Contacts is a feature of Microsoft Outlook that allows you to store, manage, and organize information about the people or organizations you communicate with. Contacts can include personal information such as names, phone numbers, email addresses, birth dates, and physical addresses. You can also add custom columns, notes, and even associate contacts with specific categories for better organization.

PDF (Portable Document Format) is a file format developed by Adobe that captures the appearance of a document in a fixed layout, regardless of the device or software used to view the document. PDF is often used for documents that need to be shared and printed without changing their formatting.

Read More: Export Outlook Contacts to VCF

Export Contacts from Outlook to PDF Format: Manual Techniques

Exporting Outlook contacts to a PDF file requires several steps, as Outlook does not natively support direct export to PDF. However, you can use some manual methods to extract contacts from Outlook and then save them as a PDF. Here is a step-by-step guide:

Step 1:  Use the Export Option Export Outlook Contacts to CSV

• Start by opening the Outlook application.
• The Import and Export wizard will open.
• Select Export to file and click Next.
• Select Excel or Comma Separated Values (CSV)?? and press Next.
• Choose the Contacts folder you want to export. Pick Next.
• Select a location on your computer to save the exported file (for example, the desktop). Name the file and click Finish.

Step 2: Convert CSV File to PDF Format

• Open the newly exported CSV file using Microsoft Excel, Google Sheets, or any spreadsheet application.

• You can customize the layout, remove unnecessary columns, and format the data as you like. For example, in Excel, you might want to display names, phone numbers, and email addresses in a more readable format.
• Go to File > Save As Option.

• Select PDF from the drop-down menu, and click Save.

• Go to File > Download > PDF Document (.pdf) and adjust the page settings (such as portrait or landscape orientation, page size, etc.), then click Export.

This method gives you a structured, printable version of your Outlook contacts in PDF format.

Method 3: Export Outlook Contacts to PDF using Print option

This section provides other ways to save Outlook contacts as a PDF documents. Follow the process by following the steps below.

# Print Contacts as PDF from Outlook

• Go to Contacts or People in Outlook.
• Select the contacts you want to print. If you want to select whole contacts, press Ctrl + A (Win) or Cmd + A (Mac).
• Go to File > Print.
• Choose MS Print to PDF as the printer.
• Customize the print layout, such as the style of your contact list (e.g., note, table format). Customize the print preview to your liking.
• After selecting the layout you like, click Print.
• Select the path to save your PDF file.
• Select a place to save a PDF file, give it a name, and click on Save.

This method converts your contact list directly to PDF without having to copy and paste into another application.

Limitations of Manual Methods

• The free techniques is very time-consuming for multiple contacts files
• It is a risky method for your stored contact files.
• Your contact details can also be lost during conversion.
• It is a complicated solution for naive users and requires technical assistance.
• Thus, it is suggested to go for the expert-suggested dedicated tool to save Outlook contacts as PDF documents.

Export Contacts from Outlook to PDF Format – Automated Solution

The manual process described above does not guarantee the safety of your data. However, you can easily try the Outlook Contacts Converter Software to convert Outlook contacts to PDF files without missing any details.

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Moreover, its smart features help you get more accurate and compact results by saving Outlook contacts as PDF documents without affecting the original data structure. Here is a complete guide on how to use this tool. But earlier than that, let’s take a look at a few of its features:

• Export Outlook contacts to MSG, CSV, HTML, etc.
• Preserve all contact data during conversion
• Open and preview all Outlook contact properties before conversion
• Try scanning and uploading multiple MS Outlook contact files at once
• Export Outlook Address Book to vCard (.vcf) format in Windows 11 and earlier.

Working Steps to Export Outlook contacts to PDF

1. To perform this task, you need to download the vCard Export Tool.
2. After next, Choose Outlook data file, and then Add File option 
3. Select the PDF file export option
4. Choose the location you want and according to your needs.
5. Now, begin the Outlook contacts to vCard conversion process.
6. Once you receive a successful notification confirming that the export report has been saved,
7. click Save.

Conclusion

In the above guide, we have mentioned all the possible methods that will further assist the users in exporting Outlook contacts to PDF files. This blog provides detailed instructions on both manual methods and professional tools. To export contacts from Outlook to PDF format, you can opt for any of the methods that suit you best. However, we suggested an expert tool over a manual method. Moreover, we have also mentioned the difference between Outlook contacts and PDF for better clarity.