Export G Suite Email to PST & Get Google Workspace Mailboxes

No admins should delay the task to export G Suite Email to PST. The Portable Storage Table is a proprietary file format under Microsoft’s control. So as a result of this, there isn’t a direct way to get Google Workspace email in this format. Not to worry we have laid out a bunch of strategies that will allow the export to happen.

As this requirement is different from what was done to migrate G Suite to a new domain admins are requested to keep close attention to the upcoming steps.

Let us start by addressing why the regular Takeout feature might not be the best idea.

How Do You Use Google Takeout to Export G Suite Email?

This is essentially an enterprise-level Google Takeout but the steps vary quite drastically.  Therefore, we have Split the process into two parts first is the construction of the export second is the retrieval of data from the export.

Step 1. Export Users’ Data

1. Log in to the Google Admin console as a super administrator.
2. Open Menu > Data > Data import & export > Data Export.
3. Click Set up new export to Get Google Workspace mailbox in PST.
4. Then, enter the export name and scope (all users or specific users/organizational units).
5. Optional: Set continuous export, choose the destination (Google-provided or own Cloud Storage bucket).
6. Click Start Export.

Step 2. View and Download Exported Data

1. Sign in to the Google Admin console.
2. Go to Menu > Data > Data import & export > Data Export.
3. Then, click the export name in the Data export table.
4. Review scope, status, and archive.
5. To download data:
   • Click Actions > View Archive.
   • Open the user folder, click the zip file, and download.
   • Unzip to review data.

G Suite Mailbox Data Exported in this Manner arrives in MBOX format. So Admins have to Make use of additional tools like SysTools MBOX to PST converter to get the desired file format.

If admins want they can enable the user-level Takeout option
To do that

• Sign in as the Google Admin in the Console.
• Go to Apps > Additional Google Services.
• Scroll to find Google Takeout, then click on it.
• Click on the “Turn on” button to enable Google Takeout.
• Review and agree to the FERPA and COPPA guidelines pop-up.
• Click “Turn on” to confirm and enable Google Takeout for your organizational unit.

Or users can download the emails from the Gmail app itself. Then collect and convert those EML files to PST.

Enable Outlook For Google Workspace and Export Mailbox in PST

Step 1. Enable GWSMO in the Admin Console

1. Sign in to the Google Admin console.
2. Enable: Google Workspace Sync for Microsoft Outlook (GWSMO)

Step 2. Install GWSMO

1. Download the EXE file from the GWSMO page and follow the instructions
   
2. Admin pushes MSI file via organization’s software
   
3. Admin installed GWSMO, run Set up Google Workspace Sync user

Step 3. Sign In and Import G Suite Data in Outlook before you Export it in PST

1. Enter your Google Account email and password
   
2. Click Allow to provide access
3. Choose import option:
   • Import now (select a data source, data types, and options)
   • Import later
   • Already imported

Step 4. Set Up Outlook

1. Start Outlook and select Google Workspace profile
2. Optional: Set as default profile
3. GWSMO synchronizes data with the Google Workspace account

Step 5. Export Data

1. File > Open & Export > Import/Export
2. Export to File > Outlook Data File (.pst)
   
3. Select Account, include subfolders, apply filters
4. Browse for location, type name, select option, and click Finish

The New Outlook App although free lacks any PST export mechanism, so you have to purchase a Microsoft Office licence or get a M365 subscription to access Outlook 2024. Even though one license would be sufficient whoever is in charge has to perform account setup, and PST export for every other user.

This is quite a time-consuming process, organizations can bypass this by purchasing licenses for every user, but this again means investing significant fees for a product that they won’t be using afterwards. Not to mention making users in charge of exporting their own Google Workspace email to PST leads to multiple delays. So instead you can try out a premium Google Service that gives out a PST file directly.

Use the Google Vault Service to Get G Suite Emails in PST

This is primarily designed for eDiscovery purposes. So for this reason Google Vault provides the ability to get the data in a PST file.

Step 1: Prepare a Matter and Start Export

1. Sign in to https://vault.google.com.
2. Click Matters > Create.
3. Then, Enter Name
4. Click Create.
   
5. Open the matter and search for data.
   
6. Click Export.

Step 2. Start to Export G Suite Email in PST

1. Enter export name.
2. Select data region (if applicable).
3. Choose the format as PST (for Gmail).

Note: Drive Data(i.e. any attachments) will be in its original format or you may sync Google Drive with OneDrive as well.

Step 3. Start Export

• Click Export.
• Then, your work is done Vault processes export; you can close and return later.
  

Step 4. Download Export

• Click Exports; check the Status column.
• Then, wait for the green checkmark.
• Click Download.

Professional Way to Export G Suite Email to PST

Using SysTools G Suite Export Tool admins get the most straightforward way to pull user G Suite mailboxes and extract them in PST.  Moreover, the tool allows you to tweak congruent export and perform real-time tracking of the export. You can not only Get the mailbox but associated contacts and calendar data as well.

Download Now Purchase Now

Get a copy and try out the software yourself.

Steps to Use the Utility

Step 1. Open the tool on your machine and Select End Points as G Suite and PST respectively.

Step 2. Then, scroll to the Workload section Select only the Email. You may use the Date Filter to further trim the data and reduce export time.

Step 3. On the Next screen Validate the Google Workspace Admin Credentials.

Step 4. Then Validate the Path where the resultant PST will be kept.

Step 5. Choose a User mapping methodology, options include Fetch, Import CSV, and Download Template.

Step 6. Wait for the Preview Screen to display the User list, Mark for Selection apply Priority, Validate, and Start Export.

Conclusion

Here in this writeup readers saw a variety of ways with which they can export G Suite Mailbox to PSTMailbox to PST file format. From a takeout mechanism to Google Vault, we also covered how to set up and use Google Workspace for Outlook. However, none of the traditional methods come close to the speed and simplicity of the professional tool. That’s why we recommend admins to try it and get all of their G Suite user’s mailbox in PST format easily.

Frequently Asked Questions

Can I Use GWSMO with the New Outlook Desktop client?
Even if you are able to successfully sync your G Suite account with the new version of Outlook for Desktop you won’t be able to Export the data in PST format.
This is because, inside the new version, Microsoft has removed the support of PST export for any account that is not Outlook/Hotmail/Microsoft. So you either have to take a diffrent route or use the classic client.

How long can I wait to download the Google Workspace data I extracted via the Google Vault app?
You must complete the download within 15 days of creating an export. Once the export link is made a countdown to expiry begins. If you fail to get the files by then you will have to redo the entire process again.

Is Google Vault a complementary service can I use it to get G Suite data in PST without extra payment?
Even if you have a G Suite subscription your organization would still need to pay extra if they dont have Vault Access. To complete the transactions, you will have to get a license for every account whose data you require.