How to Merge Two SharePoint Sites? A Complete Guide

Summary: If you are looking for an efficient method to merge two SharePoint sites into one. Then this detailed write-up will be fruitful for you, here you will find the complete process of combining two SharePoint sites without any difficulties.

No doubt SharePoint is emerging nowadays and it has also proven to be the best collaboration management tool. But as we got several queries regarding the merging of SharePoint sites, that’s why we have prepared this article for you to clarify all the doubts regarding the SharePoint sites merger.

User Query – Hello Everyone! I am working as a SharePoint administrator in one of the top MNCs. Recently I got to know that our organization is going to merge with another organization. Due to this, I need to move all the data inside this SharePoint account to another SharePoint account. If anyone knows please help me out how I can merge two SharePoint sites.

Merging of SharePoint sites is not a straightforward process. There are several diversions within the sites such as settings, permissions, and content. Attempting to consolidate SharePoint sites without thinking of these factors can lead to various issues.

It includes data corruption, access issues, and a disrupted user experience. It is required to follow the strategic approach that balances technical considerations. In the upcoming section, we will delve into the step-by-step process. Let’s get started.

Why Should You Connect SharePoint Sites?

However, it depends upon the requirements of the user to consolidate the two SharePoint sites. But here we have listed some of the major ones.

1. Handling the multiple SharePoint sites is a cumbersome task for the SharePoint admins. On the other hand, after consolidating the SharePoint sites, it is easier to keep track of and update the content of the sites for admins.
2. Updating the announcements of multiple sites can create data redundancy or confusion for the common users. However, merging the SharePoint sites can maintain SharePoint efficiently.
3. To search for the information, users are not required to navigate the sites. They can find their relevant content from the centralized SharePoint site.
4. There are numerous sites that can be built in SharePoint. But to make the SharePoint performance efficient and error-free, it is advised to make as few sites as you can to avoid SharePoint search not working type issues.

Merge Two SharePoint Sites Using Expert’s Recommended Tool

As we are all aware SharePoint is offered by Microsoft. However, Microsoft does not provide any solution to combine two SharePoint sites.

So, after trying a lot of solutions. Finally, we have picked the Most Efficient SharePoint Migration Tool. This tool is designed and developed in such a way that even non-technical users or new SharePoint admins can operate this tool.

You do not need to worry about the SharePoint site permissions, subsites, Lists, and Document libraries. This tool can seamlessly connect your SharePoint site with the destination site.

Because it is trial and tested, you also do not need to worry about the data security and hierarchy throughout the process. It intact your file and folder hierarchy without even losing a bit.

So, let’s explore the steps of the tool to perform SharePoint tenant to tenant migration.

Steps to Combine 2 SharePoint Sites into One

Follow the below steps of the tool to merge two SharePoint sites.

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• Step 1. Download and Install the tool on your machine.
• Step 2. Now choose the Source and Destination platforms as Office 365.
• Step 3. In the workload section, tick the checkbox of the Sites and then move to the next window.
• Step 4. In the Source and Destination window, provide the credentials of the accounts respectively.
• Step 5. Add the SharePoint sites into the tool by choosing any of the suitable options among the Fetch Sites, Import Sites, and Download template.
• Step 6. After the successful mapping of the sites, add the users to the tool and click on the Start Migration button to connect two SharePoint sites.

Upcoming Challenges and Solutions While Merging Two SharePoint Sites

Below are the common challenges and solutions that you might face while you trying to merge two SharePoint sites.

#1. Challenge – While merging two SharePoint sites, there might be the possibility that someone using it and uploading data in the document library.

Solution – By using the Delta migration option, you can merge the newly arrived data flawlessly.

#2. Challenge – Facing difficulty while creating and entering the site details manually

Solution – Through the option of Fetch Sites in the tool. You can load all the SharePoint sites in just one click.

#3. Challenge – How do I ensure that the migration is completed successfully?

Solution – The expert’s hand-picked solution provides a detailed report of the executed steps.

Best Practices for Smooth Combining SharePoint Sites into One

For a smooth and error-free merging of SharePoint sites, you should follow the below best practices.

• SharePoint Site Backup: Ensure you have backup both sites before merging them. This will safeguard data in case of process failure.
• Data Selection: To reduce the time required for merging sites, filter out unnecessary document lists or libraries. 
• User communication: Inform all site users so they can manage their tasks accordingly. 
• Permissions: Review and update the permissions as needed after connecting the SharePoint sites.
• Pilot Consolidation of Sites: Before initiating the actual process, test the merging of demo sites to identify potential issues.

Concluded Words

Through this write-up, we have brought to you the most reliable and efficient tool to seamlessly merge two SharePoint sites. By using the above-mentioned tool, you can easily combine two SharePoint sites. Also, do not forget to follow the best practices during the process. If still you find any issues, you can contact the support team for further assistance.

Frequently Asked Questions

Q1. What should I do if I encounter errors while connecting the SharePoint sites?
If you encounter errors during the merging process, then you can contact the support team of the tool for a smooth process.

Q2. How can I ensure the whole data is merged?
To ensure complete data merging, you can monitor the executed steps of the tool through their detailed report.

Q3. Can I merge two SharePoint sites with the list and libraries directly?
No, SharePoint doesn’t offer any built-in option to do so, but by using the above-mentioned tool it is possible.

Q4. Can I merge large-scale SharePoint sites?
The above tool provides the option of batch migration to perform large-scale migration.