How Can I Resolve the Issue of a Outlook Mailbox Full After Deleting Everything?

Microsoft Outlook is One of the best email clients and a complete communication platform. It is a recommended email client for sending and receiving emails for both individuals and businesses because of its many powerful features and easy-to-use layout. Outlook is a great tool for organizing since it makes it simple to handle contacts,  projects and calendars in addition to emails.

When Outlook is set up to use Microsoft Exchange Server, it generates an OST file to hold every mailbox item. Nevertheless, depending on the Outlook version, there are size restrictions associated with this OST file. You could experience problems with the Outlook program, such as an Outlook mailbox full after deleting everything or slow performance, delays in sending or receiving emails, frequent Outlook freezing, etc., when the mailbox or OST file grows large or hits its limit.

You can decrease the size of the mailbox (OST) to prevent similar problems. The simplest method to accomplish this is to remove unnecessary or outdated emails and other content. There are occasions when you discover that your Outlook mailbox is still full even after removing the emails.

Use the Search Folder to Remove Large Emails in Outlook

Outlook’s Search Folder tool can be used to find and eliminate large email files. With the help of the Search Folder tool, you can find and immediately delete all emails that meet specific criteria. Here’s how to do it:

1. open the “Mail view” and choose the email account To find emails with large attachments,
2. Choose the “Folder” menu and select “New Search Folder” from the dialoge box.
3. Select “Create a custom Search Folder” from the New Search Folder dialog box.
4. The dialog box for the Custom Search Folder will open. Give a new name to the search folder.
5. Click on the “Criteria” button to open The Search Folder Criteria dialog box.

• Select the ‘More Choices’ tab in the Search Folder Criteria dialog box.
• Check the “Only items with” option.
• Choose the appropriate attachment criteria from the drop-down menu.

     6. Select “more than” from the “Size (kilobytes)” dropdown menu, then enter the minimum size as necessary.

     7. Select “OK” to end each dialog box.

 

The Navigation Pane now has a new search folder that lists emails with large attachments. If necessary, you can easily remove some or all of the emails. This aids in significantly reducing the size of your Outlook inbox.

Solve Outlook mailbox full after deleting everything problem Using a Professional tool  

The Outlook mailbox exceeds problem might not be fixed by manual techniques like erasing or compressing huge PST files. SysTools PST Splitter Software is helpful in these situations. With just a few clicks, this tool provides an easy-to-use solution. It offers a comprehensive resolution by efficiently decreasing the size of PST files across all Windows versions. which can easily split Outlook PST files by year and automatically reduce their size. It supports both ANSI and UNICODE files.

Depending on the date or size, you can quickly divide large OST files into smaller PST files. Moreover, you can save emails and attachments independently and compress the OST file using the software. Thus, download the trial version right away and resolve any Outlook problems you may have.

 

Outlook Mailbox Full Issue Solved Using The Mailbox Cleanup Tool 

Users of Microsoft Outlook can remove several emails at once using the built-in Mailbox Clean Up feature. Moreover, this tool enables searching and filtering emails based on size and date, deleting conflict folders, managing Archive mail items, and checking mailbox size. By choosing “Tools” from the “File” menu, you can get access to the “Mailbox Cleanup” tool.

You have the following options on the Mailbox Cleanup window:

1. To automatically move older emails to an archive file (.pst), select the “AutoArchive” function.
2. To empty the folder and make important mailbox storage space available, click the “Empty Deleted Items Folder.”
3. Opt for “Clean Up Old Items.” This enables you to transfer older emails to the archive by hand.

Read more: To Know How to Merge Two PST files.

Empty The Trash To Fix “Outlook Mailbox Full After Deleting Everything” Issue

??Emails are automatically moved to the Trash or Deleted Items folders in Outlook when they are deleted. Still, they can clutter your mailbox. These emails must be deleted permanently. To get optimal results, set up your Outlook mailbox to automatically clear the Deleted Item/Trash folder after a predetermined amount of time. You may also decide to carry out the same task manually.

The following steps will help you manually empty the “Deleted Items” or “Trash” folder in Outlook: 

1. First, locate the folder in question and right-click on it. 
2. Next, choose the “Empty Folder” option; confirm your action if prompted. 
3. Finally, check the size of your mailbox. Since the mail items have been permanently removed, you might not see the Outlook mailbox full message.

Make this Process Automatic

To automate this procedure, take the following actions:

1. Navigate to File in Outlook, choose **’Options’ **, and then click ‘Advanced’.
2. Check the box next to “Empty Deleted Items folders when closing Outlook” under “Outlook Start and Exit.”
3. Next, select the “Prompt for confirmation before permanently deleting items” checkbox by scrolling down.
4. When you close Outlook once it is finished, an automatic dialog will appear asking you to empty the “Deleted Items” folder.

Additional Solutions to the Outlook mailbox full after deleting everything Problem (With OWA)

In order to resolve the Storage Exceeded or Mailbox Full notification in OWA, you can also try the following methods.

Evaluate messages in your inbox

To increase mailbox storage, you can remove unneeded mail from your Outlook Inbox or Archive folder. With the Sweep option, you can keep only the most recent emails from a specific sender and remove any communications older than ten days.

1. open the message to clean out your Inbox or Archive folder and Click the “Sweep” option.

Download Attachments to OneDrive

OneDrive attachment storage can assist prevent “Mailbox Full” or “Quota Exceeded” messages and preserve mailbox space. The following are the steps to follow:

• Pick “Size” under Filter > Sort by.
• Click the “Save to OneDrive” link located beneath the attachment after opening the message.

Use the Shift+DEL key to permanently remove the attachment after it has been saved to OneDrive.

Delete Emails That Include Files or Photos

You must manually open emails containing files or photographs to remove the attached files. Next, empty the “Deleted Items” folder.

Conclusion:

You now understand the simplest method for resolving the error “Outlook mailbox full after deleting everything” It takes a few minutes to resolve this problem, ranging from basic mailbox housekeeping to emptying the trash or deleted items folder. Using an automatic and trustworthy program like the PST file splitter tool.